On this site, we have collected answers to some important questions regarding the conference.
For authors
Which formats will talks and posters have?
Talks will have 30-minute-slots, with ca. 20 minutes for the presentation itself, ca. 5-8 minutes for Q&A, and a few minutes for room changes.
Posters will be presented in a dedicated session on one of the conference days. We recommend to bring your poster in DIN A 0 portrait format (84.1 x 118.9 cm), but smaller formats are also possible. There are no specific formatting requirements. Also, there is no need to submit a digital version of your poster in advance. But you will have to print the posters yourselves. If you don’t want to carry your printed posters with you, there are also some copyshops in Düsseldorf that offer poster printing. We will get back to the poster presenters with more information in due time.
For all participants
Where will the conference take place?
The conference will take place on the campus of HHU Düsseldorf, in buildings 23.01 and 23.21.
When will the programme be published?
We are planning to publish a list of accepted papers after March 20, 2023 (which will be the deadline for submission of camera-ready abstracts). A preliminary programme will be published by June at the latest.
When will the conference start, and when will it end?
The conference will probably begin on Monday at 9.30 in the morning and end in the early afternoon (probably by 3pm) on Friday. This is quite preliminary at this point, though.
What are the registration fees?
Early-bird rates were available until June 20.
Early Bird non-member: 270 €
Early Bird member: 220 €
Early Bird reduced fee non-member: 200 €
Early Bird reduced fee member: 170 €
Late registration non-member: 300 €
Late registration member: 250 €
Late registration reduced fee non-member: 250 €
Late registration reduced fee member: 200 €
Bachelors and masters students: free
Employees of HHU Düsseldorf: free
Who is eligible for member rates and reduced fees?
You are eligible for a member rate if you are a member of the International Cognitive Linguistics Association. You can apply for membership at the ICLA website. The reduced fee applies to PhD students, unempolyed colleagues, and colleagues from low-income countries (according to the World Bank list 2023: Afghanistan, Burkina Faso, Burundi, Central African Republic, Chad, DR Congo, Eritrea, Ethiopia, Gambia, Guinea, Guinea-Bisseau, Liberia, Madagascar, Malawi, Mali, Mozambique, Niger, North Korea, Rwanda, Sierra Leone, Somalia, South Sudan, Sudan, Syria, Togo, Uganda, Yemen, Zambia). Accompanying persons of attendees with a disability as well as sign language interpreters can attend free of charge.
Can the conference fees be waived under certain circumstances?
If you are unable to attend the conference because of the fees, please contact us via iclc16@hhu.de. We will try to be as generous as possible when it comes to reductions and waivers.
Do all co-authors of accepted papers have to register for the conference?
Only co-authors who actually participate in the conference have to register. If you are a co-author of an accepted paper but are not going to attend the conference, there is no need to register. If you are going to attend the conference, you will have to register. Note that papers can only be included in the conference programme if at least one co-author is registered for the conference.
Is there support for students who don’t have travel fuding?
Yes: The ICLA has set up a fund for student scholarships; students who have their abstracts for a poster or presentation accepted can apply for a scholarship. You can apply until March 31 using this form. More details can be found here. Please note, however, that funds are limited, so the selection process is potentially quite competitive.
Unfortunately, we cannot provide any financial assistance beyond that (except offering remote participation, see below).
Will there be an option to participate remotely?
ICLC16 will primarily take place as an in-person conference. However, we are aware that there are circumstances that might prevent participants from attending in person. It will be possible to livestream your talks to the conference, and we will try to make as many live talks as possible available for remote participants. But we cannot promise that all or even most of the on-site talks can be livestreamed, as this depends on various factors (technical equipment, the presenters’ consent etc.). If you want to participate remotely, please get in touch with the conference organizers (iclc16@hhu.de) after the start of the registration period.
Do I have to become an ICLA member to attend the conference?
No. However, members will benefit from a lower conference fee, so we strongly encourage members to become ICLA members. See the ICLA website for more information.
Why is the conference going to take place in August this time? And why does it take place in the middle of the summer holiday season?
ICLC usually takes place in mid-July, but during that time, the lecture period in Germany is still in full swing, so it wouldn’t have been possible to use the rooms on the campus. In this case, we would have had to rent external rooms, which would have resulted in much higher conference fees. But we also wanted ICLC16 to take place before the lecture period starts again in large parts of the world, which is why we opted for early August.
Where should I stay?
There are many accommodation options in Düsseldorf. The campus is in a district called Bilk, where we have made special arrangements with a few hotels. But the campus is also well-connected to the local public transport system, so you can also stay further away from the campus. For example, the main train station (Düsseldorf Hauptbahnhof), where you can find many large hotels, is a 15-minute tram ride or a 50-minute walk away from the campus.
If you are sensitive to heat, you might want to double-check if your accommodation has air conditioning when booking a room. Germany has experienced some very hot summers in recent years, but air conditioning is not as common (yet) as in other parts of the world.
What about accessibility?
All lecture halls are wheelchair-accessible. See here (“Building 23”) for a detailed description of the accessibility features of the rooms in which the conference is going to take place. If you need sign language interpreting, please get in touch with the organizers as soon as possible, and we will do our best to organize it.
Why does this FAQ look so eeriely familiar?
It is partly inspired by the FAQ of the previous ICLC in Nishinomyia, Japan, as well as earlier ICLCs. This is a good opportunity to thank the organizers of previous ICLCs as well as the ICLA board for their support in organizing the conference!